Basics

Every transaction entry will have two independent reconciliation states that applies to both of the related crediting and debiting accounts. Split transactions may have even more reconciliation states depending on how many accounts it touches. Reconciliation states are explained a bit later in this chapter.

The default assumed reconciliation states can be configured depending on your preferred method of reconciliation. Taking time to understand these options is important for a successful reconciliation process.

[Tip]Tip

If this is your first time reconciling an account and you have prior transaction history with a mix of Reconciled and Cleared transactions, you may need to manually reconcile prior transaction history.

Reconcile Settings

jGnash makes it easier to manage reconciliation by providing some options described below. These can be access in the Register options tabs using the ToolsOptions menu.

Unless you have very specific needs, it is recommend that you choose to have the option All transaction accounts have same reconciled state or Automatically reconcile Income and Expense Accounts selected as the default.

Selecting Automatically reconcile Income and Expense Accounts requires a bit more work on your part in that you are required to reconcile all institution statements, but it will not create any issues when transferring between accounts. This is the recommended option if you are using the Reconciliation Wizard.

Selecting All transaction accounts have same reconciled state will reduce the effort of reconciling transactions, but can create problems reconciling transfers between bank accounts later. If you manually reconcile your accounts and do not use the Reconciliation Wizard, this option saves a significant amount of work at the risk of making an assuming a transaction occurred correctly between two institutions. Use of this option in conjunction with use of the Reconciliation Wizard can create problems with bank transfers when you reconcile both accounts.

Choosing to disable automatic reconciliation will require you to reconcile Income and Expense accounts for which you may not have been provided a reconciliation statement.

Reconcile States

jGnash transactions have three reconciliation states that are presented in order below:

Not Reconciled

The transaction has not been cleared or reconciled.

Cleared

The transaction has been marked by the user to have been cleared during a manual or unfinished reconciliation process. A transaction may be marked as cleared to draw attention to it without impairing use of the reconciliation wizard.

Reconciled

The transaction has been reconciled or manually reconciled.